Meeting/Event Planning Form

Event Name (required)

Group

Number Expected (required)

Start Date (required)

Start Time (required)

End Date (required)

End Time (required)

Set-Up Date/Time (required)

Contact Name (required)

Your Address

City: State: Zip:

Your Email (required)

Daytime Phone Number

Evening Phone Number

Church Staff Contact

Church Related
YesNo

Number of Rooms Needed (required)

Rooms Needed
Classroom(s)Conference RoomFellowship HallSanctuaryMusic RoomMultipurpose RoomParlorOther (specify below)

Rooms (other)

Hospitality/Product Table(s)
YesNo

Number of H/P Tables

Location of H/P Tables

After-Hours Security Needed
Security is required for after hours events at the rate of $20/hour. Arrangements must be made through the business office. Contact Ken Miller at 757-428-7727 or kmiller@vbumc.org.
YesNo

Child Care
Childcare requests must be made with Nursery Coordinator. Contact Alicia Kelley at akelley@vbumc.org.
YesNo

If you answer "yes" to any of the following, please complete additional forms.

Audio System Request
YesNo

Visual Aid Request
YesNo

Special Room Set-Up
YesNo

Office Services (printing) Required
YesNo

Food Being Served
Outside CatererPotluckTable CoveringsNapkins

Costs to Participants

Cost of Leadership (non-profit only)

Comments